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FA – April 2022 – L1 – Q3 – Control accounts and account reconciliations | Correction of errors

Preparation of a revised Sales Ledger Control Account and a revised schedule of receivables, including the correction of errors.

  • ICA (Ghana)
  • PROFESSIONAL PROGRAM
  • FINANCIAL ACCOUNTING
Question

Gyidi Ltd sells goods on credit to most of its customers. In order to control its system of debt collection, the company maintains a sales ledger control account. The following information is available for the year ended 31 December 2020.

Account Amount (GHȼ)
Sales Ledger Control Account balance b/d 1 January 2020 88,200 (Debit)
Sales 310,400
Sales returns 20,600
Discounts allowed 15,000
Irrecoverable debts 3,500
Cheques received from customers 292,040
Dishonored cheques 650
Contra purchases ledger 1,050

The schedule of receivables as at 31 December 2020 has also been provided as follows:

Customer Amount (GHȼ)
Kwaku Ansah 14,200
Adam Musah 15,000
Akua Afari 22,800
Naa Shikaa 1,400
Kofi Amosah 8,600
Total 62,000

The sales Ledger Control Account balance did not agree with the total from the schedule of receivables. Subsequent investigations revealed the following errors: i) Cash received of GHȼ600 had been credited to Kwaku Ansah’s account as GHȼ60. ii) The discount allowed column in the cash book had been overstated by GHȼ960. iii) A sales return of GHȼ3,200 from Adam Musah was correctly recorded in Adam Musah’s account but had been omitted from the total in the Sales Returns Journal. iv) A credit sale of GHȼ4,000 to Kofi Amosah was correctly recorded in the Sales Journal but no entry had been made in Kofi Amosah’s account. v) A cheque received from Naa Shikaa for GHȼ2,430 correctly processed through the books had subsequently been dishonored. No entries have yet been made to record this dishonored cheque. vi) A credit sale of GHȼ5,200 had been made to Kwaku Ansah but no entries have yet been made to record this transaction. vii) Cash received of GHȼ300 had been debited to Kofi Amosah’s account. viii) No contra entry had been made in Akua Afari’s account in the Sales Ledger in respect of purchases by Gyidi Ltd from Akua Afari for goods with a list price of GHȼ750 less an 8% trade discount. This item has been correctly recorded in the Sales Ledger Control Account.

Required:
a) Prepare a revised Sales Ledger Control Account for the year ended 31 December 2020.
(9 marks)

b) Prepare a revised schedule of receivables as at 31 December 2020.
(7 marks)

c) Explain TWO (2) ways in which control accounts can be useful to businesses.
(4 marks)

Answer

c)
Usefulness of Control Accounts to Businesses

  1. Error Detection and Correction:
    Control accounts help identify discrepancies between the general ledger and subsidiary ledgers, making it easier to locate and correct errors. This process enhances the accuracy of financial records.
  2. Fraud Prevention and Detection:
    By providing an independent check on the sales ledger and purchases ledger, control accounts serve as a deterrent against fraud. They ensure that any discrepancies are quickly identified, reducing the risk of fraudulent activities.

(4 marks evenly spread)

  • Tags: Contra Entries, Dishonored Cheques, Error Correction, Receivables, Sales Ledger Control Account
  • Level: Level 1
  • Topic: Control accounts and account reconciliations, Correction of errors
  • Series: APR 2022
  • Uploader: Theophilus
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