K. O. and Associates, a firm of Chartered Accountants, has accepted a statutory audit engagement from Special Cream Ltd, a bookshop with many sales points across the country. In 2021, the company implemented a computerised system that has been networked to all sales points to the Head Office in Accra. In the middle of 2021, the company started accepting mobile money as a means of payment in addition to cash and cheque payment. Mobile money payments are confirmed with an accounts staff before books are supplied.

In planning the audit of Special Cream Ltd, the Audit Manager, Samuel Alhassan, identified risks associated with electronic processing systems which provide additional challenges for auditors.

Required: i) Discuss FOUR (4) challenges K. O. and Associates would encounter in performing an assurance engagement on the electronic processing system. (4 marks)

ii) Discuss FOUR (4) audit approaches K. O. and Associates should adopt in performing an assurance engagement on an electronic processing system. (6 marks)

i) Challenges in performing an assurance engagement on an electronic processing system:

  • The need for specialist knowledge about e-commerce systems.
  • Problems that may arise when some aspects of the e-commerce system (such as the electronic payments system) are outsourced by the client to another entity.
  • The role of the client’s internal auditors in monitoring the integrity of the e-commerce system.
  • The need for specialist controls (general and application controls) for the system.
  • Possible problems of independence and conflicts of interest if the audit firm was involved in designing or setting up the e-commerce system that is now subject to ‘audit’. (Any 4 points @ 1 mark each = 4 marks)

ii) Audit approaches K. O. and Associates should adopt in performing an assurance engagement on an electronic processing system:

  • The audit firm should first decide whether the engagement should be accepted, as in any professional engagement.
  • The firm should then plan the engagement; an important aspect of planning may be to make available audit staff with appropriate expertise in e-commerce systems.
  • The firm should obtain a detailed knowledge of the client’s business.
  • It should consider liaising with the internal auditors of the client, especially if there have been internal audit investigations into the client’s e-commerce transactions or system.
  • The firm should identify and evaluate the risks in the system.
  • It should ascertain and evaluate the control environment and the specific internal controls that are in operation.
  • It may also be appropriate to perform a going concern review, particularly in the case of entities that rely mainly on e-commerce activities for their income. (Any 4 points @ 1.5 marks each = 6 marks)