- 12 Marks
FA – L1 – Q48 – Control accounts and account reconciliations
Question
Adom Ventures uses a sales day book to record its sales. A receivables control account is maintained in the general ledger whereas a receivables ledger is maintained separately. On December 31, 20X9, the total of the list of receivables amounting to GH₵301,000 as per receivables ledger did not agree with the balance in the receivables control account which showed a balance of GH₵345,000. On checking, the following errors were discovered:
(i) The credit side of the subsidiary account of Kofi has been under cast by GH₵7,000.
(ii) Invoice number 23612 sent to Yaw amounting to GH₵11,000 has been recorded twice in the sales day book but has not been recorded at all in the receivables ledger.
(iii) A debit balance of GH₵9,300 and credit balances amounting to GH₵4,600 had been omitted from the list of balances.
(iv) An account of GH₵1,800 owed by Ama had been written off as irrecoverable on March 31, 20X9 and debited to irrecoverable debts, but no entry had been made in the control account.
(v) A debit balance of GH₵2,000 in the receivables ledger had been listed as a credit balance.
(vi) No entry had been made in the control account in respect of a transfer of GH₵4,100 standing to the credit of Kwame’s account in the purchases ledger to his account in the sales ledger.
(vii) The total of sales returns book had been under cast by GH₵12,000.
(viii) The list of balances had been overcast by GH₵1,000.
(ix) B’s account had been credited with GH₵3,400 for goods returned by him but no other entry had been made in the books.
Required
Prepare a statement reconciling the balance as per the list with the receivables control account clearly identifying the amount which shall be reported in the statement of financial position as ‘trade receivables’.
Answer
Reconciliation of Receivables Ledger with Receivables Control Account
| Description | GH₵ | GH₵ |
|---|---|---|
| Balance as per receivables ledger | 301,000 | |
| Add: | ||
| (i) Undercasting of Kofi’s account (credit side) | 7,000 | |
| (iii) Omitted debit balance | 9,300 | |
| (iii) Omitted credit balances (reversed as debit) | 4,600 | |
| (v) Debit balance listed as credit (2,000 + 2,000) | 4,000 | |
| (vii) Undercasting of sales returns book | 12,000 | |
| (ix) Goods returned by B (not recorded in control account) | 3,400 | 40,300 |
| 341,300 | ||
| Less: | ||
| (viii) Overcasting of list of balances | 1,000 | 1,000 |
| Corrected balance as per receivables ledger | 340,300 |
Receivables Control Account
| Dr. (GH₵) | Cr. (GH₵) | ||
|---|---|---|---|
| Balance b/d | 345,000 | (ii) Reversal of invoice 23612 recorded twice | 11,000 |
| (iv) Irrecoverable debts (Ama) | 1,800 | (vii) Sales returns (undercasting) | 12,000 |
| (vi) Purchases ledger control (Kwame transfer) | 4,100 | Balance c/d | 340,300 |
| (ix) Sales returns (B’s return) | 3,400 | ||
| 354,300 | 354,300 | ||
| Balance b/d | 340,300 |
Trade Receivables to be reported in the Statement of Financial Position: GH₵340,300
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